Associations
Hey there, enthusiastic association!
Discover how Payconiq can simplify your day-to-day operations, without losing that collaborative feel within your association. Also good to know: de facto associations are also welcome!
5 reasons to start today
Secure money management
Manage all your income centrally and securely through one clear dashboard. All incoming payments appear in real time and are 100% guaranteed.
Simplified administration
Seamlessly keep track of membership fees, registrations and collections with payment notifications.
On-site or remote access
Share a QR code or link and receive payments anywhere with ease.
Swift payment
Members can pay in one tap using their smartphone, on-site or remotely.
Easy distribution of tasks
Allow directors to share managing payments and maintain a collaborative overview.
Is your association also encountering this problem?
“Receiving membership fees, tournament contributions and camp registrations is often quite a challenge”
Keeping track of who has paid what takes up a lot of time and energy.
Choose the Payconiq Classic Sticker solution
- Create extra QR codes for free via your merchant portal.
- Share the QR codes in booklets, on posters or flyers, and even via email by creating a link for your QR code.
- Members can scan the code, enter the amount and name or membership number as notification. This allows you to instantly see via the merchant portal who has paid for what.
- Would you prefer a QR code with a fixed amount that automatically appears on the payer’s screen when they scan your QR code? This option is free and can easily be selected during your application. Once your account is activated, you can create as many QR codes as you like and customise them entirely to your needs in your portal.
“We would like to easily receive payments at our event”
Fewer and fewer people carry cash on them these days.
Choose the Payconiq GO solution
- With Payconiq GO you can easily enable visitors to pay at the counter, table or cash register.
- Simply enter the amount, then let the payer scan the QR code and confirm.
- Invite others to receive payments on behalf of the association via a link. Naturally, the money is then deposited directly into the association's account.
“We want to simplify our fundraising campaigns”
Collecting donations can be difficult, especially when not everyone carries cash these days.
Choose the Payconiq Classic Sticker solution
- Create extra QR codes via the merchant portal to print on your flyers, posters or other materials you wish to use to receive donations. This means you'll never miss out on a donation.
- Want to share the campaign digitally? Simply use the link version of your QR code.
- Please note that this solution does not allow you to generate tax certificates.
Want to apply for Payconiq? It's easier than you think.
Choose your solution
Still not sure what to choose? Don't worry, simply activate one solution now, then easily add extra solutions later via your dashboard at no additional annual cost.
Create your account
Complete the form online, or at one of our partner banks. Find which documents you need here.
Sign an online agreement with all relevant parties.
Each will receive a link to submit their online signature. About three days later, we will send you a welcome email, from which point you can start setting up your Payconiq payment solution.
Create and print QR codes instantly
After completing the steps on the Getting Started page, you can create and print off QR codes directly via the merchant portal – so no waiting around for the sticker to arrive. You can also add solutions or invite directors to manage them.
Here is what other associations have asked before getting started:
How does Payconiq work?
Payconiq is a payment service that allows you to receive payments through a QR code. Your customers scan the QR code using the Payconiq by Bancontact app or another payment app that supports Payconiq, and then confirm the amount to be paid. The funds are then transferred to your bank account. You can track incoming Payconiq payments in real-time through the Merchant Portal, which is a website that you can access from any device.
As a rule, a Payconiq payment follows three simple steps:
- Your customer scans your QR code.
- Your customer enters the amount (if required by your Payconiq solution) or simply confirms the amount displayed on their smartphone screen.
- Your customer confirms the payment.
For more information about Payconiq, visit our "What is Payconiq" page.
What documents do I need when applying to open a merchant account, and what is a UBO and CDD check?
When you apply for a Payconiq merchant account, we are legally obligated to carry out certain checks. This helps prevent fraud, money laundering and financing of terrorism. This is why we request certain documents and information.
Ultimate Beneficial Owner (UBO):
In most cases, we need a UBO of the company.
A UBO is the ultimate beneficiary of a company, i.e. persons who directly or indirectly own shares or are directors. We only need the details of UBOs who own 25% or more of the company's shares.
Those within your company who have access to the UBO register can download it here.
Identity check (CDD check)
We are obligated to identify and verify a company's legal representatives.
You can find more information about CDD on the FPS Economy website.
All personal data and documents are processed and stored securely, in accordance with Belgian and European regulations.
If you require further information, feel free to contact us via the link below.
How much does Payconiq cost?
Are you using Payconiq thanks to an agreement with Bancontact Payconiq Company NV (Payconiq)?
- If so, the price is usually approximately €0.06 per transaction for in-store payments and €0.20 for online payments. You will also pay an annual operating fee of €18 per merchant account.
Are you using Payconiq payments through a third-party agreement?
- If so, the price will be determined by the third party involved, i.e. your payment service provider.
Please find more detail about this in the following summary.
Are my payments secure with Payconiq?
Yes. Payconiq complies with the strict security standards imposed on all Belgian financial institutions (encryption) and also allows every confirmed payment to be tracked in real time.
Real time tracking of every payment
All incoming payments shown in the Payconiq transaction overview are 100% guaranteed.
- Via the merchant portal: a website that provides a real-time overview of your transactions, accessible from any device with an internet connection.
- Via the Payconiq GO app or via go.payconiq.be, where a payment confirmation instantly pops up on your screen.
More information about how to use these tools can be found in the Payconiq merchant portal guide or on the Payconiq GO page.
Encrypted data (encryption)
All data during the payment process is encrypted. This ensures that personal and transaction details remain fully protected.
Where do I go to check my transactions?
For all Payconiq solutions connected and billed through Payconiq (such as the Payconiq QR code sticker or Payconiq GO solution), you can monitor successful transactions in real-time in the Merchant Portal. Read here how to do this.
Payconiq GO: You can also monitor Payconiq GO payments received through the Payconiq GO merchant app or via go.payconiq.be.
Payconiq payments made through the Payconiq payment solution of a Payconiq partner can often also be consulted on the partner's platform.
Payconiq payments for solutions where transactions are not invoiced by Payconiq, such as Payconiq transactions via a payment terminal or PSP (Payment Service Provider), cannot be monitored in the Merchant Portal. These payments are only visible on the overview or platform provided by the partner.
Will I receive a QR code sticker following activation?
For subsequent Payconiq solutions, you will automatically receive a QR code sticker in the post within 10 days of applying for your Payconiq merchant account via the welcome pack.
- Payconiq classic sticker solution
- Payconiq GO
However, you don't have to wait to start receiving payments. While you're waiting, you can print your QR code yourself by following the steps outlined here.
Received a welcome email for your Payconiq payment solution more than 10 days ago, but haven't received a sticker yet? Please contact us via the link below.
Any questions?
Get in touch or check out our handy FAQs